Mobile Features

ePRINTit SaaS Mobile is a cloud-based printing solution that allows users to print documents from their mobile devices to networked printers located in various locations such as offices, libraries, hotels, and other public spaces. It is often used by organizations and institutions to provide convenient printing services to their employees, students, or customers.

Here are some key features and aspects of ePRINTit SaaS Mobile:

Cloud-Based Printing: ePRINTit SaaS Mobile is a Software as a Service (SaaS) application, meaning it is hosted in the cloud, and users can access it through web browsers or mobile apps. It enables users to upload documents to the cloud and then send print jobs to designated printers remotely.

Mobile Printing: ePRINTit SaaS Mobile runs in various platforms (iOS, Android) that allow users to print directly from their mobile devices, including smartphones and tablets. Users can select nearby printers, choose print settings, and release their print jobs at the printer location.

Printer Locations: Organizations and businesses can set up ePRINTit-enabled printers at multiple locations, providing users with the flexibility to print documents wherever they are needed. This is especially useful for libraries, universities, hotels, and co-working spaces.

Authentication and Security: ePRINTit SaaS Mobile includes authentication features to ensure that only authorized users can access and release print jobs. Users may need to authenticate themselves, such as with a username and password or other secure methods, before printing.

Payment Integration: Some implementations of ePRINTit SaaS Mobile include payment integration, allowing organizations to charge users for printing services based on the number of pages or other criteria.

Document Format Support: ePRINTit SaaS Mobile supports a variety of document formats, including PDF, Word, Excel, and image files, to accommodate different types of printing needs.

Print Job Management: Users can manage their print jobs, including canceling or prioritizing them, through the ePRINTit SaaS Mobile interface.

For more information about how to install the app, click here.

Getting Started:

After the app is installed, look for the app in your mobile device and double tap on it. The following screen will be displayed:

When installing an app on a mobile device, the privacy terms are displayed as apps often collect and use personal information, such as location data, contacts, and usage statistics. These terms are designed to inform users about what data the app will collect and how it will be used. The privacy terms is a legal document that outlines how the app developer will use, collect, and protect the personal data of its users.

Users are required to accept the terms and conditions before they can install and use the app. This is because by accepting the terms, the users are giving their consent for the app to collect and use their personal data as outlined in the privacy policy. This is important for both the user and the developer, as it ensures that the user is aware of and consents to the collection and use of their data, and it helps the developer to comply with data protection laws and regulations.

Read the privacy terms and accept it. A new screen will be displayed with the options from where you can select your file to be uploaded in the ePRINTit SaaS system for printing. In this screen you can also configure the location/device to where you are going to print your files.

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QRCode Print

A QR code (Quick Response code) is a two-dimensional barcode that can be read by a mobile camera which will then interpret the data encoded in the QR code and take the appropriate action. QR codes are square-shaped and contain a variety of information. In the ePRINTit SaaS system the QR Code allows the user to connect the mobile to a printer device.

Location

The "Location" functionality in ePRINTit SaaS is a feature that allows users to specify where they can physically retrieve their printed documents after sending print jobs to designated printers.

For more information about how to configure the locations click here. To get more information about how to associate the location to a device, click here.

This feature is particularly useful in environments with multiple printing locations, such as offices, libraries, hotels, or educational institutions. Here's a description of how the "Location" functionality typically works:

Accessing the Location Settings:
- Users can access the "Location" functionality through the ePRINTit SaaS application, typically within the print job submission. ePRINTit SaaS application will request access to use the user’s location to look for the nearest available locations.

Selecting a Printing Location:
- Users are presented with a list of available printing locations, which could include different offices, printers on different floors, or various locations within a facility.
- Users can browse and select the specific printing location from which they want to collect their printed documents.

Display of Available Printers:
Once a location is selected, the ePRINTit SaaS application displays the available printer and will update the screen color, considering the theme color of the selected customer. Once selected the location where the files can be submitted.

Add Files

The "Add Files" functionality in ePRINTit SaaS enables users to select and upload files for printing directly from their linked cloud storage accounts. This feature simplifies the process of printing documents that are stored in cloud-based storage services such as Google Drive, Dropbox, OneDrive, or other supported providers. Here's a description of how this functionality typically works:

Accessing "Add Files" Functionality:
- Users access the "Add Files" functionality from within the ePRINTit SaaS application, tapping on the Add Files icon

Selecting Cloud Storage Accounts:
- Upon tapping "Add Files," users are presented with a screen that allows them to choose the source of the document they want to print.
- Users can see a list of the supported cloud storage accounts, such as Google Drive, Dropbox, or OneDrive, displayed as options.
Choosing a Cloud Storage Account:
- Users can tap on the cloud storage account from which they want to select a file. This action prompts them to log in or authenticate with the selected cloud storage provider if they haven't already done so.
Navigating Cloud Storage Folders:
- After selecting a cloud storage account and logging in (if required), users can navigate through their cloud storage folders and directories.
- The interface often resembles the file explorer of the chosen cloud storage provider, allowing users to browse and search for the document they wish to print.
Selecting a Document:
- Users can tap on the specific document they want to print. The selected document will be indicated with a checkmark.
Adding Multiple Files:
- Users have the option to select and add multiple files for printing in a single session. They can use checkboxes or multi-select options to choose multiple files.

Email

To add files from email, user should tap on Add Files/Email and select the email provider.

Pictures

To add picture files from the mobile device, user should tap on Pictures and select the file.

Files

To add other type of files from the mobile device, user should tap on Files and select the file.

Dropbox

When selecting Dropbox, the following screen will be displayed requesting access to the user’s Dropbox account.

Select the sign in mode:

Allow ePRINTit SaaS to access your Dropbox files:

The Dropbox files will be displayed:

Box

When selecting Box, the following screen will be displayed requesting access to the user’s Box account.

Type the valid credentials and click on Authorize button:

The Box files will be displayed:

Google Drive

When selecting Google Drive, the following screen will be displayed requesting access to the user’s Google Drive account.

Allow ePRINTit SaaS to access your Google Drive files:

The Google Drive files will be displayed:

OneDrive

When selecting OneDrive, the following screen will be displayed requesting access to the user’s OneDrive account.

Type the valid credentials and click on Sign in button. The files stored in the OneDrive account, will be displayed.

Office 365

When selecting Office 365, the following screen will be displayed requesting access to the user’s Office 365 account.

Type the valid credentials and click on Sign in button. The files stored in the OneDrive account, will be displayed.

Job Configuration:
- Once selected the files, the ePRINTit SaaS will look for nearest locations to print the document. To get more information about locations and how to select a location to print the documents, click here.
- Users will be provided with the options they want to use to retrieve their print job. This list include Guest/User/Client Name and Release Code.
- If selected Guest/User/Client Name, users will be required to inform the name to be used to locate their print jobs. Users review their print job details and confirm the submission. The ePRINTit SaaS application sends the print job to the selected printer at the chosen location.
- If selected Release Code, users will not be required to inform the name to be used to locate their print jobs.

Printing and Job Confirmation:
- Users review their print job details and confirm the submission. The ePRINTit SaaS application sends the print job to the selected printer at the chosen location.
- Users have the opportunity to configure print settings such as paper size, orientation, color options, and the number of copies before sending the print job.
- Once satisfied with the selection and the estimate price displayed, users tap on "Submit" button to upload the job to be printed.

After submitting the files, users will be redirect to the Jobs area indicating that their print job has been successfully submitted. For more information about the Jobs, click here.

Jobs

The "Jobs" functionality in ePRINTit SaaS provides users with a way to manage and release the print jobs they have submitted for printing. Here's a description of how this functionality works:

Accessing the Jobs Section: Users access the "Jobs" section within the ePRINTit SaaS application, tapping on "Jobs" icon.

Viewing Submitted Print Jobs:
- List of Print Jobs: In the "Jobs" section, users can view a list of print jobs they have submitted. Each job entry includes details such as the job name, submission time, printer name, and print status.
- Status Indicators: Print job statuses are often indicated with icons or text to provide users with quick information about the job's progress. Common statuses include "Pending," "In Progress," "Completed," and "Cancelled."
Selecting a Print Job:
- Job Selection: Users can select a specific print job from the list to access additional options and details.
- Job Details: Clicking on a print job entry typically displays more information about the job, including the document name, number of pages, print settings, and any special instructions provided during submission.
Job Actions:
- Release for Printing: To release a print job for printing, users typically click on a "Release" or "Print" button associated with the selected job.
- Print Settings: Depending on the application's design, users may have the option to configure print settings (e.g., paper size, color options) before releasing the job.
Confirmation and Payment (if applicable):
- Payment Information: In cases where printing is not free or requires payment, users may be prompted to review and confirm the cost of printing before proceeding.
- Payment Methods: Users may have the option to choose a payment method or enter payment details if necessary.
Print Queue and Printer Selection:
- Selecting a Printer: After confirming the release of the print job, users are typically presented with a list of available printers or printer locations.
- Printer Options: Users can select the desired printer from the list and choose any printer-specific options (e.g., color, duplex printing) if available.
Printing Confirmation:
- Confirmation Message: Once the user has selected the printer and configured any necessary options, a confirmation message is typically displayed, indicating that the print job has been successfully released for printing.
- Print Queue: The print job is added to the print queue of the selected printer and will be processed in the order in which it was released.
Monitoring Progress:
- Job Status Updates: Users can often check the "Jobs" section for updates on the status of their print job. The status may change from "Pending" to "In Progress" and eventually to "Completed" as the job is processed and printed.
Job History: Many ePRINTit SaaS applications also maintain a history of submitted print jobs, allowing users to review past print requests and access reprints or additional copies if needed.

In summary, the "Jobs" functionality in ePRINTit SaaS provides users with a streamlined process for managing and releasing print jobs. It allows users to select and configure print settings, choose a printer, confirm the release, and monitor the status of their print requests. This functionality enhances the user experience and ensures efficient printing within the ePRINTit SaaS ecosystem.

Settings

The "Settings" functionality in ePRINTit SaaS provides users with the ability to manage and configure various aspects of their printing and document storage preferences. One specific feature of the settings functionality is the display of linked and unlinked storage accounts, which can be toggled as enabled or disabled based on whether they are connected or require login. Here's a description of how this functionality works:

Accessing Settings: Tap on the three dashes on the left top corner of the app.
Storage Account Management: Within the Settings, there is a section dedicated to display the "Linked Storage Accounts." This section allows users to link and manage their cloud storage accounts for document storage and retrieval.
Linked Storage Accounts (Enabled):
- Display: When a user successfully links a cloud storage account (e.g., Google Drive, Dropbox, OneDrive), that account is displayed in the "Linked Storage Accounts" section with a toggle switch enabled.
- Functionality: When the toggle switch is enabled, it indicates that the storage account is linked and ready to use for document storage without requiring additional login credentials.
- Actions: Users can perform actions related to linked accounts, such as selecting them as default storage locations for saved documents or configuring upload/download settings.
Unlinked Storage Accounts (Disabled - Requires Login):
- Display: If a user has not linked a particular cloud storage account, it is displayed in the "Linked Storage Accounts" section with the toggle switch disabled.
- Functionality: The disabled toggle switch signifies that the storage account is not linked. To use this storage account, the user must click on it, which prompts them to provide login credentials (e.g., username and password) or undergo an authentication process with the storage provider.
- Actions: Users can tap on the disabled storage account to initiate the login process or to link their account to the ePRINTit SaaS application.

This user-friendly approach ensures that users can easily manage their linked and unlinked storage accounts for document storage while providing a clear indication of whether login credentials are required to access each account. It simplifies the process of integrating cloud storage with ePRINTit SaaS for document management and printing.