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Scan Document

Scan Document

Owned by Aakash.Sharma, created
Last updated: Jan 13, 2025
7 min read

Scanning a document involves using a scanner to convert a physical document into a digital format. The scanner captures the document's image or text, processes it, and saves it to Email or USB as a file, such as PDF or JPEG, for easy storage, sharing, or editing.

 Instructions

This guides the process of converting physical documents into digital files. Place the document on the scanner, select the appropriate scan settings (such as resolution, scan mode, and file format), and initiate the scan. The scanned document is then saved as a digital file, ready for storage, editing, or sharing.

This contains the following sections-

Dynamic Charges

Charges for copy jobs vary based on the selected configurations. Users are informed in real-time about the cost implications of their choices.

Account Balance Display

The top right corner of the screen prominently displays the user's account balance. This feature provides users with immediate visibility into their available funds and the potential cost of the copy job.

Per Page Cost

On the right side of the page, the app presents the per-page cost, representing the price associated with a single-page copy. This information helps users make informed decisions based on their budget and requirements.

By integrating these features, the app not only allows users to customize their copy jobs but also ensures transparency by displaying the associated costs. This real-time feedback empowers users to manage their expenses effectively and make informed choices during the copy process.

You can either save your scanned job in the desired USB device or you can send your job to the Email-

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Destination

  • Destination- Here you have to select the destination where the scanned job is going to be saved. You can either save the scanned job in Email or USB.

    • Email- Click on the Email button on the right side. A new window will open-

      image-20250106-090625.png

      Here you can add required information such as To, CC, BCC, Subject, and Message.

    • USB- Click on the USB button on the right side. A new window will open-

       

      • Here on the left side, you will see all the attached USB devices. Select any device and you will see all the contents on the right side. Now select any folder where you want to save the scanned job and hit the Done button. Your desired path will be saved.

File Type and Resolution

  • From this section, you can configure the File Type, Resolution, Quality and File Size, Compression, and PDF Encryption.

     

  • If you select PDF Encryption, then you have to set the password for the encrypted file.

    Scroll down a little bit fill in the Password and Re-enter Password field and then hit the Done button to save the new configuration.

Color/Black

  • Color/Black options not only enhance the user experience but also provide a tailored approach to document reproduction. This flexibility allows users to choose the reproduction style that aligns with the characteristics of the original document and caters to their individual preferences. The result is a highly customizable and user-centric copying experience, ensuring that the output accurately reflects the user's intent and the nature of the content being reproduced. Here's an overview of each option:

    • Color: Choosing the "Color" option instructs the copier to reproduce the document in full color, preserving the original color palette.

    • Black/Gray: Opting for "Gray" indicates that the copier should produce a grayscale copy, removing color and retaining shades of gray for a monochromatic output.

Sides

  • Specifies whether the Scan should be single-sided or double-sided, providing flexibility in reproducing documents.

    The Sides options in the Copy functionality of the app provide users with a range of choices to determine how the document will be reproduced. These options include:

    • 1-Sided

    • 2-Sided

Content Orientation

  • Content Orientation refers to the layout of a document or page. It has two options:

    • Portrait: The content is displayed vertically, with the height longer than the width.

    • Landscape: The content is displayed horizontally, with the width longer than the height.

Original Size

  • Original Size Options: Choose the paper size for the document, such as A4, A3, Letter, or Ledger, based on your requirements.

Cropping Options

  • Cropping Options allow adjustments to the scanned document's boundaries:

    • Do not Crop: Keeps the entire original image or page without cutting edges.

    • Crop to Paper: Adjust the content to fit within the selected paper size.

    • Crop to Content: Trims unnecessary margins, focusing only on the visible content.

Text Photo Optimization

  • Text/Photo Optimization adjusts settings for scanning based on the content type:

    • Default: General-purpose setting for balanced output.

    • Graphic: Optimized for images or graphics with fine details.

    • Text: Enhances sharpness for clear text reproduction.

    • Mixed 0-4: Combines settings for documents with both text and images, with each level offering varying emphasis on text or graphic quality.

 

Mis-Feed Detection

  • Mis-Feed Detection ensures smooth operation by identifying paper jams or misfeeds:

    • On: Actively monitors for misfeeds during operation.

    • Off: Disables mis-feed detection.

    • Default: Uses the pre-set factory setting for detection.

Split Attachment By Page

  • Split Attachment By Page determines whether a scanned document is split into separate files based on pages:

    • Default: Uses the device's preset setting.

    • Enable: Splits the document into individual files for each page.

    • Disable: Keeps all pages in a single file.

Image Adjustment

  • Image Adjustment controls the darkness level of the image using a sliding bar:

    • Low Darkness: Produces lighter images with reduced contrast.

    • High Darkness: Produces darker images with increased contrast and deeper tones.

     

Erase Edges

  • Erase Edges is a feature that removes unwanted borders or margins from a scanned image. This helps in cleaning up the document, ensuring that only the content within the defined area is kept, creating a cleaner, more focused scan.

    • Front Side: Erases the edges of the front page only.

    • Back Side: Erases the edges of the back page only.

Scan Mode

  • Scan Mode determines how a document is scanned and processed:

    • Default: Uses the default scanning settings for general documents.

    • Standard Document: Scans typical documents with a standard layout.

    • Standard Add Pages: Allows for adding multiple pages to the scan without starting a new file.

    • 2-Sided ID: Scans both sides of an ID or document in a single pass.

Automatically Straighten

  • Automatically Straighten adjusts the alignment of scanned images:

    • Default: Uses the device's preset straightening settings.

    • Enable: Automatically straightens images that are scanned at an angle.

    • Disable: Turns off automatic straightening, keeping the image as scanned.

Scan Source

  • Scan Source determines the input method for scanning documents:

    • Default: Uses the device's preset scanning source.

    • Auto: Automatically selects the best source based on the document.

    • Flatbed: Scan' documents placed directly on the flatbed scanner.

    • ADF (Automatic Document Feeder): Scans multiple pages automatically through the document feeder.

Automatic Tone

  • Automatic Tone adjusts the brightness and contrast of a scanned document:

    • Enable: Automatically adjusts the tone for optimal clarity.

    • Disable: Keeps the original tone without automatic adjustments.

    • Default: Uses the device's preset tone settings.

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