Group
- Vera Kamiroski
- Paul Eru
- Aakash.Sharma
A group is a collection of multiple user accounts that share the same access rights to the system and have common security rights. In the ePRINTit SaaS there are two types of groups: Permissions and Print Configurations.
Getting Started:
To access the Group screen, the user simply needs to login to the ePRINTit SaaS and on the menu bar navigate to the Management/Groups area. This feature is managed by permissions and the user must also be associated to a group that allows the user to access this option.
Instructions
Group | Adding a New Group
Group | Updating an Existing Group
Group | Deleting a Group
Adding a New Group
Click on the Add Group button.
Enter the group’s required information.
Click on Add Group button to create the new Group.
Group Name
This field is used to describe the group and it can be changed according to the customer's or user's particular needs.
Group Status
The ePRINTit SaaS Portal offers you a possibility of changing the group status.
If the group is active, all users under that group have the same permission and can access the permitted areas.
If the group is inactive, it cannot be associated to new or existing users in ePRINTit SaaS Portal.
If users are already associated to the group when it is inactivated, the users will loose all permissions related to the group.
Group Type
This field is used to describe the group type, that can be permissions or print group.
Permissions
User permissions determine what actions and operations a user can perform in ePRINTit SaaS. The permissions must be associated to a role type and the role type have the navigation options the user will have access and the permissions for each one of the options.
Role Type
This field defines the role assigned to a user within the group, determining the permissions they will have access to. The selected role dictates the level of access and actions the user can perform within the system.
Print Configuration Group Name
Name of the print configuration group.
Balance
List of balance groups. In this option is it possible to add more group balances.
Print Configuration
Printer configuration group type determine which columns are displayed in Print-Release/Reprint screen and printer features associated to each printer group.
Device Type
Name of the device associated to this group (printer).
Display Columns
This field controls the columns that will be displayed in Applications/Print and User Portal/Print options - Release Code, Guest Name, Email, Username, Cost - If the field is marked, the column with this information will be displayed. If the column is not marked, the column will not be displayed.
Mask File Names
This field controls the visibility of file names in the Applications/Print and User Portal/Print options. When enabled, file names will be masked with asterisks (****), preventing users from viewing the actual names. If disabled, file names will be displayed as usual.
Print Preview
This field allows users to preview a file before printing. When this field is enabled, users can view the document's layout and content to ensure accuracy before proceeding with the print process.
Modify Print Job
This field allows users to make changes to an existing print job within the group's screen. Users can update job settings, adjust print parameters, or apply necessary modifications before finalizing the print process.
Print Group
Print Group Name
Name of the print group.
Device Type
Name of the device associated to this group (printer).
Quota Balance
The quota Balance group type determines the amount, maximum balance, and frequency.
Schedule
If this toggle bar is enabled then you can set the frequency for the quota balance.
Frequency
User can select the frequency for the quota balance. You can set the frequency as Daily, Weekly, or Monthly.
Updating an Existing Group
Click the three dots under the Actions column and select the Edit option.
The Edit Group screen will be displayed. After the necessary changes are made, click the Save button.
Reset Quota Balance
After adding Quota Balance Group, when in Edit screen, you will find an option for resetting quota balance for group of users who are associated with the select Quota Balance Group.
Deleting a Group
Click the three dots under the Actions column and select the Edit option.
A confirmation message will be displayed. Once confirmed, the group will be deleted from the ePRINTit SaaS system.
